Standard Operating Procedure (SOP) for Computer Labs 1 and 2

DMRSTI-Dr. Engineer Mamunur Rashid Science and Technology Institute

Objective: The objective of this Standard Operating Procedure (SOP) is to ensure the safe and efficient operation of Computer Labs 1 and 2 at DMRSTI. This SOP aims to provide guidelines and protocols to maintain a secure and productive computing environment, protect equipment, and ensure the safety of lab users.

Responsibilities:

  1. Lab Supervisor:
  • Overall responsibility for lab safety and maintenance.
  • Conduct regular inspections and ensure the functionality of equipment.
  • Provide training and guidance to lab users on safety protocols.
  • Investigate and report safety incidents and equipment malfunctions.
  • Manage access to the labs and enforce lab rules.
  1. Lab Technicians:
  • Assist the lab supervisor in enforcing safety rules.
  • Conduct safety briefings and training for lab users.
  • Ensure that safety equipment is available and functional.
  • Provide technical support for lab users.
  • Report unsafe conditions and incidents promptly.
  1. Students and Lab Users:
  • Follow all safety guidelines and protocols.
  • Attend safety training sessions as required.
  • Report unsafe conditions, accidents, or incidents to lab staff.
  • Use computer equipment and facilities responsibly.
  • Adhere to lab schedules and respect fellow users.

Equipment List:

  1. Computers (20 PCs per lab)
  2. Monitors, keyboards, and mice
  3. Networking equipment (routers, switches, cables)
  4. Power strips and surge protectors
  5. Printers and scanners
  6. Desks and chairs
  7. Fire extinguishers
  8. Emergency exit signs and evacuation routes
  9. First aid kit
  10. Security cameras
  11. Access control system
  12. Fire alarm system
  13. Backup power supply (UPS)
  14. Anti-static mats and wristbands
  15. Cable management solutions
  16. Cable locks for securing equipment
  17. Signage for lab rules and safety guidelines

Safety Guidelines:

  1. Personal Safety:
  • Avoid running, roughhousing, or engaging in any behavior that could lead to accidents or damage to equipment.
  • Do not tamper with electrical outlets, cables, or equipment.
  • Report any damaged or malfunctioning equipment to lab staff immediately.
  1. Fire Safety:
  • Keep flammable materials away from electrical outlets and equipment.
  • Familiarize yourself with the location and use of fire extinguishers.
  • In case of a fire, follow evacuation procedures and use fire extinguishers only if trained to do so.
  1. Electrical Safety:
  • Do not overload power strips or outlets. Unplug unused devices.
  • Avoid using damaged power cords or equipment.
  • Use surge protectors to safeguard against electrical surges.
  1. Computer Use:
  • Do not download or install unauthorized software.
  • Save your work regularly and back up important files.
  • Log out of computers when finished, and never share your login credentials.
  1. Data Privacy:
  • Respect the privacy of others and do not attempt to access their data or accounts.
  • Log out of any shared or public accounts after use.
  1. Security and Access Control:
  • Do not prop open lab doors or allow unauthorized access.
  • Report any suspicious activity or individuals to lab staff.
  • Follow access control procedures, including sign-in/sign-out processes.

Recommendations and Conclusions:

  1. Regularly update software and antivirus programs on lab computers to enhance security.
  2. Conduct routine maintenance and cleaning of computer equipment to prolong its lifespan.
  3. Promote a culture of responsible computer usage and respect for lab resources among all users.
  4. Maintain an organized and clutter-free environment within the labs to reduce the risk of accidents.
  5. Ensure that emergency procedures and evacuation routes are prominently displayed and regularly reviewed.

In conclusion, this SOP serves as a critical document in maintaining a safe and productive environment in Computer Labs 1 and 2 at DMRSTI. Adhering to these guidelines is essential for the well-being of all lab users, the protection of equipment, and the efficient operation of the labs.

Approved by Authority

Najmus Sakib Rashid, CSE(BUET)

Rector and Managing Director

Dr. Engineer Mamunur Rashid Science and Technology Institute, Birganj, Dinajpur.

September 16, 2023Top of Form